Written by Collaboration zones encourage employees to bounce ideas off each other and solve problems as a unit. By creating spaces that inspire creativity and innovation, it creates a greater sense of belonging and originality.
Most importantly, in the agile working era, collaboration zones help remote workers feel included and present. With collaborative technology such as interactive displays, whiteboards and auto-tracking cameras, remote workers can be part of the in-office conversations too.
Collaboration zone benefits:
- Increased communication
- More effective meetings and teamwork
- Positive company culture
- Development of innovative ideas
- Better staff retention
- Wider talent pool
What Does A Collaboration Zone Look Like?
“Whether it is a room full of digital tools to share ideas, brainstorm or present or simply a sensory rich relaxed space where the surroundings and décor extract creativity and entrepreneurship, the collaboration zone should be comfortable and inspiring” – Jenny Hicks, Head of Technology at Midwich Group PLC.
The look and feel of a collaboration space greatly impact the levels of creativity and problem-solving. Collaboration involves participation and sharing ideas openly and comfortably – values that this space is set to embody by implementing techniques such as arranging ergonomic furniture in a circle to symbolise an equal exchange of ideas.
Firstly, businesses should consider the types of collaboration the space will facilitate, as this will impact the design of the collaboration zone. Depending on whether the space will be used for a conference meeting, a quick discussion or as a creative outlet – different features will be required.
The office design is likely to be an open plan with various areas of seating and resources. Considering this, it’s important to maintain flexibility and future-proof the space for when the company, task and technology inevitably grow and change.
Layout and Design
Comfort is an essential attribute of the collaboration zone. Employees should instantly feel empowered and inspired to collaborate efficiently. Having a range of sofas, chairs, stools and standing desks gives employees the choice to decide where they will be most comfortable.
Additionally, it should be arranged in ways that make employees feel at ease and open to sharing ideas. Coffee and snack stations are also popular so that employees have everything they need in one space for long meetings.
However, huddle rooms, conference rooms and private booths may also be added for more specific purposes. Huddle rooms are typically used for smaller teams to connect in a private space for increased productivity. As they’re compact, businesses can usually install more than one in the zone. Booths are similar except they offer more privacy such as sound masking for confidential meetings. Conference rooms are more formal and facilitate more people.
Research shows that colour can affect mood and emotions. A collaboration zone with white walls isn’t likely to spark creativity. Instead, using bright colours such as yellow and orange is believed to inspire creativity, imagination and enthusiasm.
Most importantly, to ensure that the collaboration zone is beneficial to its users, businesses must listen to their employees. Ask them, “what do you need to make collaboration more efficient?” and give them the resources they need to fully utilise the space.
If you would like more information about having a collaboration zone in your workplace please contact us or call at 0845 270 5075 we would be happy to assist you.